AI automation studio

Automation that flows.

We design, build and operate custom AI workflows, and the servers they run on. Proven in our own daily operations.

Book a discovery callSee what we have built
TRIGGER Something happens mail, form, schedule, chat DATA STEP Data is gathered cleaned and checked AI STEP AI does the heavy lifting reads, writes, decides HUMAN CHECKPOINT You stay in control approve what matters RESULT Work is delivered sent, booked, published DATA STEP Everything is logged audit trail and reports TRIGGER Something happens mail, form, schedule, chat DATA STEP Data is gathered cleaned and checked AI STEP AI does the heavy lifting reads, writes, decides HUMAN CHECKPOINT You stay in control approve what matters RESULT Work is delivered sent, booked, published DATA STEP Everything is logged audit trail and reports
TriggerData stepAI stepHuman checkpointResult

Illustration: the pattern behind most of our automations.

We run our own business on AI workflows. Lead generation, customer chat, support, newsletters, social media, bookkeeping, planning. Now we build tailored systems like these for you, and keep them running.

1

Custom builds only

No templates sold as products. Every solution is shaped around your process, data sources and team.

2

Proven in daily use

Everything in our portfolio runs in production. We share what works, and what to avoid.

3

We run it for you

We set up and operate servers, accounts and monitoring, so automations keep working after launch.

Portfolio

What we have already built.

22 automations, each explained step by step with an illustration of its main logic.

Sales & Marketing

Outbound Lead Engine

Finds prospects, enriches them, writes personal outreach and tracks every reply - with a human approving each campaign.

See the workflow Customer Experience

Website Chat with AI Assistant

A chat widget that answers from your knowledge base and hands over to a live agent when it matters.

See the workflow Customer Experience

Support Ticket Autopilot

Tickets are classified, enriched with order context and answered with a draft your agent only has to check.

See the workflow AI Foundations

Knowledge Base (RAG) Database

Your documents and answers become a searchable memory that chat, support and agents can all use.

See the workflow Sales & Marketing

Newsletter Studio

From topic to scheduled send: AI drafts the sections, a rubric scores them, you approve.

See the workflow Sales & Marketing

Social Media Drafting & Scheduling

Content requests become channel-ready posts, pass guard checks and publish on schedule after approval.

See the workflow Content

Content & Article Engine

Researches, writes, scores and rewrites articles - with sourced claims and an editor in the loop.

See the workflow Content

Press Release Pipeline

From news angle to distributed release, scored against your key messages.

See the workflow Content

Media Hub: Image, Audio & Video

One request in, branded images, audio, short videos and carousels out - catalogued and ready to reuse.

See the workflow E-commerce

Merchant Feed Submissions

Product data is validated, enriched and submitted to Google Merchant - with disapprovals tracked and fixed.

See the workflow Data & Insight

Search & Analytics Data Pipeline

Search Console and Analytics data fetched daily, stored cleanly and turned into dashboards and alerts.

See the workflow Data & Insight

AI Visibility Tracking

Measures how often and how favourably AI assistants mention you for the questions that matter.

See the workflow AI Foundations

Scoring & Quality Framework

Every AI output is graded against versioned rubrics, so quality is measured, not assumed.

See the workflow Operations

Log Monitoring & Error Analysis

Logs from your website, workflows and servers are collected in one place, grouped and explained, so problems are fixed before customers notice.

See the workflow Operations

Uptime & Job Monitoring

An independent probe watches your site, and every scheduled job reports in, so silent failures become loud ones.

See the workflow Operations

Automated Backups & Restore Tests

Workflows, databases and configuration are backed up on a schedule, stored off-site and proven restorable.

See the workflow E-commerce

Sales & Store Reporting

Orders, customers, commissions and payouts synced into clear dashboards.

See the workflow Sales & Marketing

Push Notification Studio

Draft, approve and send push messages to the right segment, then learn from performance.

See the workflow Sales & Marketing

Community Opportunity Finder

Finds relevant discussions in online groups and drafts helpful replies for a human to post.

See the workflow Finance & Admin

Invoice & Receipt Intake

Invoices and receipts arrive by email, upload or photo - and leave as clean, categorised, booked records.

See the workflow Operations

Booking & Request Intake

Booking requests from any channel are understood, checked against availability and confirmed automatically.

See the workflow Operations

AI Project Planner

Turn a goal into a structured plan, keep it current as work happens and get honest status reports - by talking to your assistant.

See the workflow

Beyond single workflows

Let assistants in. Safely.

Automation gets powerful when AI assistants can reach your systems, and each other.

Platform

Secure Access via MCP & Skill Files

Give your team and their AI assistants controlled access to your systems - with scoped keys and a skill file that teaches the assistant how to behave.

How it works ›Platform

Agent Comms: Agents That Talk to Each Other

A messaging layer where AI agents and people hand over work, ask questions and stay in sync across an organisation.

How it works ›

Tech stack

Open, proven building blocks.

Tools you can own and move. We install, harden and operate them on your servers or ours.

n8n

Workflow engine

Triggers, integrations and orchestration, with execution history for every run.

NocoDB

Database and admin UI

Structured data, approval queues and settings your team can edit without code.

Hermes

Agent server

A dedicated server where autonomous AI agents live, with their own instructions, skills and schedules.

GitHub

Versioning

Code, workflow backups and skill files under version control, with reviewed changes and easy rollback.

Operations

Built to be run, not just launched.

Automations fail in small ways. We build the visibility to catch that early.

Log monitoring

Logs from website, workflows and servers are gathered, grouped and explained, with the likely cause and a suggested fix.

See the workflow ›

Uptime and job monitoring

An independent probe watches your site, and every scheduled job reports in, so silent failures become loud ones.

See the workflow ›

Backups and restore tests

Workflows, data and configuration are backed up off-site on a schedule, and proven restorable.

See the workflow ›

Audit logs and change history

See who or what changed what, and when, with every change recorded and easy to roll back.

See the workflow ›

Quality scoring

AI output is graded against versioned rubrics, so quality is measured, not assumed.

See the workflow ›

Cost and model control

See which AI models run where and what they cost, and switch without rebuilding.

How we work

Custom, in five steps.

We only do tailored AI solutions. That starts with listening.

1

Discovery call

We learn your goals, requirements and data sources.

2

Define the process

We map the workflow, the decisions and the approval points.

3

Choose the stack

We agree on tools and services, and what they cost to run.

4

Set up infrastructure

Servers, accounts, access and security are prepared.

5

Implement and operate

We build, test, launch and then keep it healthy.

Contact

Tell us what you would like to automate.

We reply within two working days.

Or write to info@flowmotion.systems